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Documents Control Coordinator

Albany, New York
Job Type
1 Sep 2022
Documents Control Coordinator - ( V )


Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Your Opportunity

We are seeking a Document Control professional to coordinate and ensure there is information consistency across Buildings and Shared Services business centers projects by assisting with the development and execution of various forms of project documentation while maintaining control and traceability of the project documents from project initiation through completion.

Your Key Responsibilities
  • Work closely with the project team to maintain a current and accurate understanding of project status, issues, and changes.
  • Provide solutions and guidance to the business center and project teams to ensure that document control procedures, processes, and systems are clearly understood and properly utilized.
  • General document and revision tracking.
  • Responsible for the coordination and use of the respective software platforms for the coordination of project deliverables.
  • Responsible for supporting team members in the proposal process.
  • Support general administrative activities.
  • Support records retention.
  • Support and promote various employee programs, including social and community engagement activities.

Your Capabilities and Credentials
  • Excellent communication and interpersonal skills.
  • Excellent organizational skills and attention to detail.
  • Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
  • Proficiency in MS Office Suite and Adobe Acrobat.
  • Prior work in document controls / administrative assistant role is a plus.
  • Prior experience in consulting or working for a Construction Manager/General Contractor is a plus.
  • Ability to learn client required systems. Prior experience with Newforma, Procore or similar systems is a plus.
Education and Experience

High School Diploma with minimum of 3-5 years experience

Preferred: 2 Year Construction Management Degree or equivalent experience.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-New York-Albany

Other Locations : United States-New York-Rochester

Job : Document Control

Organization : BC-1915 Buildings-US Northeast

Employee Status : Regular

Job Level : Entry Level

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Aug 29, 2022, 2:18:48 PM

Req ID: V

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

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  • Job Reference: 700979408-2
  • Date Posted: 1 September 2022
  • Recruiter: Stantec
  • Location: Albany, New York
  • Salary: On Application
  • Sector: Sales & Marketing
  • Job Type: Permanent